Accounts Payable – Quickbooks Representative

Accounts Payable – Quickbooks EPICOR

This is an immediate opening for a temporary role that is set to last 3 to 6 months. If qualified, please apply immediately.

Job Description

The candidate for this position will be reporting to the Controller. Responsibilities will include, but are not limited to the following:

· Record and process all invoices and expenses for multiple entities. Keep accounts payable up to date and accurate.

· Review and process 500 to 1,000 transactions a week.

· Manage and maintain all incoming bills and receipts.

· Ensures all invoices are appropriately cost coded prior to being entered into accounting system for payment.

· Maintain and manage invoice processing via e-filing (SharePoint) and physical filing system.

· Enter and match credit card transactions within QuickBooks.

· Assist in budgeting, cost coding, and forecasting of future projects.

· Propose, implement, and manage internal control standards. Assist in updating and documenting AP policies and procedures.

· Responsible for answering the VBC business line, take messages; serve as customer liaison.

· Act as point of contact with all vendors. Includes responding to payment status requests, contacting vendors to proactively address potential payment delays, requesting various documents such as W-9 Forms, COIs, wiring instructions, etc.

· Work with internal customer issues; order supplies; other duties as assigned. Prepare ad-hoc reports for project managers, supervisors, and management.

· Review vendor statements and compare to accounting system for accuracy. Address any discrepancies with the vendor, request any missing documents, etc.

· Reconcile multiple credit cards and bank accounts across multiple companies

· Assist purchasing department as needed with credit applications, payment authorization forms, tax-exempt forms, etc.

· Setup new vendors in accounting system.

· Process credit card and ACH payments for vendors with online accounts setup, utilities, etc.


· High school diploma (or equivalent)

· 3 to 5 years of related experience

· Accuracy and attention to detail

· ERP (Epicor) and/or QuickBooks Online experience

· Excellent organization and communication skills. Must be able to communicate effectively with individuals at all levels of the organization.


· Construction and/or manufacturing experience

· Excel skills and Microsoft Office

Please send all qualified resumes to

To apply for this job email your details to