Title: Administrative Assistant – 20.00/hr

Pay Rate: 20.00/hr.

Location: Huntingdon Valley, PA

To thrive in this role, you’ll need to love variety, work independently and with others, communicate well, be resourceful, and be super organized. We are looking for a motivated individual with some office experience. You may have experience from a different field than landscaping/construction, but will be have a proven ability to work under pressure and prioritize. The right candidate will play an integral part in the future expansion of our company.

General office duties

  • Answering phones, opening and distributing mail, faxing, scanning, filing, sending overnight packages

Contract Setup

  • Confirm all new sales have all the appropriate paperwork, push sold proposals and update tracking
  • Prepare and issue purchase orders to subcontractors for any sold work

Billing

  • Daily Extra billing
  • Amortized billing
  • End of month billing
  • AIA Billing

Payroll

  •  Daily Time sheet entry
  •  Weekly reconciliation
  • Per diem entry and processing

Assist in new hire orientation

  • Uniform distribution
  • Assist in new hire orientation

Accounts Receivable

  • Collection reminders – calls and emails
  • Follow up on customer deposits

Accounts Payable

  • Processing A/P invoices
  • Researching items that do not match
  • Review Statements for reconciliation

Special Projects

  • Miscellaneous Projects

To apply for this job email your details to nina@bettingerco.com